Privacy Policy

QxR Events LLC - Privacy Policy
Last Updated: 13 July 2026

1. Who We Are

QxR Events LLC is a trade exhibition organiser delivering business-focused events and conferences across regional and international markets. We process personal data to operate our events effectively, communicate with participants and provide services that support professional engagement and commercial opportunities.

2. Personal Data We Collect

We collect personal data in the following ways:

• Registration & Participation Data: Name, job title, company name, email address, phone number, nationality, professional details and demographic information submitted during event registration or enquiry forms.
• Business Information: Exhibitor profiles, product categories, company descriptions, marketing preferences and operational contacts.
• Access & Identification Data: Badge scans, entry/exit logs, session attendance, photographs used for event badges and CCTV footage within event venues.
• Digital Interaction Data: IP address, device information, browser type, website usage analytics, cookies, mobile app interactions and communication logs.
• Payment & Transaction Data: Billing details, order history and payment confirmations when purchasing event services.
• Content & Engagement Data: Survey responses, feedback, chat interactions, uploaded materials and participation in hosted sessions or networking tools.

We may also receive information from trusted partners, registration platforms or public sources where relevant to event participation.

3. How We Use Personal Data

We use personal data to:

• Manage event registrations, confirmations and access control
• Facilitate exhibitor–buyer matching and business networking
• Provide event updates, operational notices and service communications
• Improve our websites, digital tools and customer experience
• Process payments and deliver purchased services
• Analyse event performance and visitor engagement
• Comply with legal, regulatory and venue-security requirements
• Support marketing communications where consent has been provided

Marketing communications are sent only where permitted by applicable law and can be opted out at any time.

4. Legal Basis for Processing

Depending on context:

• Performance of a contract (event registration or exhibitor participation)
• Legitimate business interests (event operations, analytics, security)
• Compliance with legal obligations (safety, venue regulations, financial requirements)
• Consent (marketing communications, optional digital features)

5. Cookies & Tracking Technologies

Our websites and digital platforms use cookies and similar technologies to maintain secure sessions, understand website usage and improve functionality, personalise content and user experience, and support analytics and performance measurement. Users may adjust browser settings to refuse cookies, although some features may not function properly.

6. Data Sharing

We may share personal data with:

• Event service providers (registration platforms, badge printing, logistics, digital tools)
• Venue operators and security teams for safety and access control
• Contracted suppliers supporting event operations
• Government authorities where legally required (e.g., visa support, compliance checks)
• Technology partners providing email, SMS, hosting or analytics services

We do not sell personal data. All partners are required to protect data and use it only for services they provide.

7. International Transfers

As QxR operates across multiple markets, personal data may be transferred to countries with different data-protection laws. We ensure appropriate safeguards are in place, including contractual protections and secure processing standards.

8. Data Security

We implement technical and organisational measures to protect personal data, including encrypted data transmission, secure access controls, regular system monitoring, restricted staff access, secure cloud storage, and compliance with venue and regulatory security protocols.

9. Data Retention

We retain personal data only as long as necessary for event delivery and operational requirements, legal and regulatory obligations, historical reporting and business analysis, and marketing preferences (until withdrawn). Data no longer required is securely deleted or anonymised.

10. Your Rights

Depending on applicable laws, individuals may have the right to access their personal data, request correction or updates, request deletion of data (subject to legal requirements), withdraw consent for marketing, request a copy of their data, and object to certain types of processing. Requests can be submitted through our contact details below.

11. Third-Party Links

Our websites may contain links to external sites. QxR is not responsible for privacy practices or content of third-party websites.

12. Updates to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date reflects the most recent revision. Significant changes will be communicated through our website or event communications.

13. Contact Us

For questions, requests or concerns regarding this Privacy Policy or personal data:

QxR Events LLC
Dubai, United Arab Emirates
Email: info@qxrevents.com